Accounts Receivable
Expandable ACCOUNTS RECEIVABLE facilitates control of customer accounts from invoicing through cash application and credit memo processing.
Online account inquiry is available for rapid customer credit checking and account analysis.
Aged accounts receivable reporting with user definable aging columns aids collection.
Cash application has split check capability to apply amounts to one or more accounts. Unauthorized deductions may be automatically invoiced back to the customer.
MODULE FEATURES
Invoicing and Credit Memo Processing
- Automatic posting from Sales Order
- Option to invoice all shipments for a sales order
- Option to invoice all shipments for certain order classes based upon customer flag
- Non-shipment related invoice/memo generation
- Term discounts on net merchandise or gross amount
- Due dates automatically calculated
- RMA restocking charges
- Expense distribution, including:
- Automatic distributions based on SO
- Multiple distributions
- Multiple company distributions
- General ledger account validation
- Entry of prepaid check ID or credit card information
- Multiple user-defined fields and notes
Invoice and Memo Printing
- Customized print format available
- New or old invoices/memos
- Range of invoices/memos
- Range of salesman, order takers, invoice originators
- Option to print serial numbers and lot numbers
- Line, invoice and standard comments
Credit Card Processing
- Bankcard advice printing
- Integrated programs available for online authorization and clearing house transactions
Batch Control Registers
- Includes complete general ledger distributio
Invoice Registers
- By Invoice, Customer or Customer PO
- Detail or summary data
Recurring Invoices
- Begin and ending fiscal month control
Invoice File Maintenance Editor
- Change prices, due dates, terms, hold status, cancel invoice
Sales Order Data Control Reporting
- Shipped not invoiced and returned not credited
- RMA status
Credit Management Capabilities
- Customer account inquiry
- Aged accounts receivable reporting (user-defined aging periods)
- By due date or invoice date
- Detailed or summary option
- By customer ID, customer name
- Current or end of fiscal period
- Automatic credit hold flag update based on:
- Credit limit criteria
- Aging deterioration criteria
- Both aging and credit limit criteria
Finance Charge Calculation
- User control of percentage rate and minimum charge
- Controllable by customer
Statement Generation
- Customized print format available
- Aged by due date or invoice date
- Selected or all customers
General Ledger Transaction Tracking
- By department
- By account
- Batch
- Invoice number
Flag to Bypass Customer Statement Cash Application
- Multiple bank control
- Miscellaneous cash (non-AR related) distribution
- Reconciling application with miscellaneous write-off
- Browse to find customer by number or alpha search name
- Split check cash application capability
- Parent check applied to multiple sold-to accounts
- Check correction capability
- Credit memo write-off of application discrepancies
- Deduction charge back with comments and automatic invoicing
- Discount monitoring with grace days feature
- Partial payment control
- Check reversal if cash misapplied
Invoice the line items you’ve shipped using the Invoice Entry screen
Cash Management and Control
- Deposit slip printing with ABA number
- Unapplied cash control
- Batch balance control including complete general ledger distribution
- Cash forecasting (user aging selection)
- Supports “remit-to” address for lock box processing
Real-time Integration
- Sales Order
- Multiple Company
- General Ledger
- Foreign Currency